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Payroll Specialist

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The Village Family Services
Published
March 21, 2019
Location
North Hollywood - Los Angeles
Job Type
Hours
Mon-Fri

Description

This position is responsible for the administration of the agency’s time and attendance and payroll systems. The Payroll Clerk is responsible for the timely and accurate delivery of payroll and related client service, including recordkeeping and reporting. This position provides accounting and project management support to Finance.

DUTIES & RESPONSIBILITIES

All of the responsibilities listed below are considered essential functions of this position. Additionally, this position is expected to ensure that the core operating values and the strategic direction of the agency are adhered to.

Payroll Administration:

  • Process payroll and maintain payroll information as required:
  1. Date entry for all time and attendance record in HRIS system, process full cycle of payroll.
  2. Vendor transactions including, flexible spending account, retirement plans, garnishment, etc
  3. Distribute paychecks and vouchers to employees.
  4. Post each payroll to MIP accounting software.
  5. Post payroll State and Federal taxes liability after each payroll; including quarter and year-end reconciliations.
  6. Gross to net calculation, audit and balancing.
  • Prepare and maintain related payroll records and reports.
  • Document workflow and work procedures.
  • Cross-trains and designated back-up to Payroll Support Clerk and process time and attendance and payroll.

Perform and/or Support Other Payroll Duties:

  • Prepare and send out labor distribution reports after each payroll
  • Prepare and send out leave balance report after each payroll
  • Reconcile benefits on a monthly basis (medical, dental, vision and life)
  • Perform necessary procedures before month end closing; such procedures may include benefits reversal, etc.
  • Prepare and post vacation accrual as needed.
  • Prepared and file quarterly federal and state payroll tax returns
  • Process annual W-2 forms
  • Research and update tax rates in MIP Accounting software as needed.
  • Perform GL reconciliations at month end closing and year end closing.
  • Perform year-to-date reconciliation for retirement plans.

Time and Attendance, Payroll and Human Resource Management System:

  • Works closely with Human Resources and assists with payroll related tasks.
  • Research and resolve problems.
  • Prepare and maintain standard reports, and conduct appropriate reviews to ensure data integrity.
  • Prepare and maintain accurate records.
  • Document workflow and work procedures.

Project Support:

  • Support annual audits including preparation of documents, reports and accounts reconciliations and follow-up on timelines and deliverables.
  • Attend project meetings and prepares meeting minutes and action items.
  • Cross train for other accounting functions when needed and provide support to the department when assigned by supervisor.

 

REQUIREMENTS & QUALIFICATIONS

  • Bachelor degree in Accounting or collage education in related fields.
  • A minimum of two years of experience supporting finance and general accounting.
  • Experience working with time and attendance and payroll preferred
  • Knowledge of accounting practices and principles.

Knowledge of state and federal employment laws relating to key areas of responsibility.

CONTACT US

HR Department
Fax: (818)824-9996
Email: hr@thevillagefs.org
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